Organization Skills

Published: Monday, 01 October 2018

1. Punctual

2. Multitasking

3. Setting and attaining goals

4. Being flexible and adaptable

5. Meeting deadlines

6. Planning

 

 

1. Punctual

What is it?

If you are punctual, you do something or arrive somewhere at the right time and are not late. “Punctual” is often used synonymously with “on time.” Punctuality is the state of being prompt.
The Latin root of punctuality is punctus, a sharp point. This is why people who value punctuality will tell you to meet them at six o’clock sharp, or right on the dot — in other words, at exactly the agreed-upon time.

 

Aims?

 

How to get or improve it?

 

Benefits and consequences

People with this skill tend to …

People without this skill tend to …

e.g. Trainee was almost fired even though he was very smart an efficient because he was always late.

 

Activities

 

 

2. Multitasking

What is it?

Multitasking is an ability to do a number of tasks or activities at the same time. 

 

Aims?

 

How to get or improve it?

If you want to multitask efficiently, you should understand the way the human brain works.

  1. Our brain is actually not able to do two or more things simultaneously. What we call multitasking is rather switching between multiple tasks so quickly that it seems like we were doing them simultaneously.
  2. To multitask effectively you must be able to rotate your concentration smoothly and entirely from one activity to another.
  3. You should only multitask activities you have good control of. The less control you have, the worse is your ability to multitask and perform all the activities well.
  4. The more complex are the tasks, the lower is our ability to do them simultaneously without making mistakes or lowering the quality of your work. 

 

Benefits and consequences

People with this skill tend to …

People without this skill tend to …

 

Activities

 

 

3. Setting and attaining goals

What is it?

It is a method for achieving success and accomplishment in life, which means to choose a goal, plan how to do it and then do it well. Goal setting is a process that starts with careful consideration of what you want to achieve and ends with a lot of hard work to actually do it.

 

Aims?

 

How to get or improve it?

  1. Set goals that motivate you – motivation is a key to achieve goals. To make sure that your goal is motivating, write down why it is important to you.
  2. Set smart goals, which means that goals should be: 
    • Specific: your goal should be clear and well defined.
    • Measurable: you should be able to measure your degree of success, so include amounts, dates etc. 
    • Attainable: you need to make sure that it is possible to achieve the goals
    • Relevant: your goals should be relevant to the direction you want in your life and career. Make sure it is possible 
    • Time Bound: your goals must have a deadline
  3. Write down your goals, which makes it more real. You can put your goals in visible places (on your walls, desk, mirror, fridge etc.) as a reminder. You can use a To-Do List. 
  4. Create a realistic long-term goal with a realistic deadline.
  5. Create short-term goals, step-by step.

To be able to identify your goals, answer the following questions that will help you to set some goals: 

 

Benefits and consequences

People with this skill tend to …

People without this skill tend to …

 

Activities

 

 

4. Being flexible and adaptable

What is it?

Being flexible and adaptable means being able or willing to change to suit and respond to changing conditions, requirements or needs.

 

Aims?

 

How to get or improve it?

  1. Living abroad as part of an exchange programme.
  2. Balancing your school commitments with part-time work.
  3. Spending time or working with people of different ages and cultures. 
  4. Finding a challenging work placement or internship to gain work experience while at school.
  5. Train your resourcefulness on your school tasks and assignments. When something fails and you get stuck, think of plan B, C …
  6. Trying to find, plan and realize new ways of raising money for charity. 

 

Benefits and consequences

People with this skill tend to …

People without this skill tend to …

Activities

 

 

5. Meeting deadlines

What is it?

Deadline is the time by which something must be finished or submitted, the latest time for finishing something. Deadlines are essential for the smooth running of any organization. They keep work flowing and ensure that everyone is working to an agreed end date. 

 

Aims?

Teaching to meet deadlines because …

 

How to get or improve it?

  1. Care about deadlines. You have to be very serious about meeting deadlines and make them a priority to show respect for others.
  2. Keep a list of deadlines and make a detailed schedule (eg. Break tasks into small components) and keep a calendar on your desk.
  3. Evaluate what’s required – you need to understand what the task involves
  4. Always start with your most important tasks first. 
  5. Limit your distractions (answers calls, email, facebook etc.) 
  6. Get the right resources (materials ready and available in time). Think about potential problems (eg. Illness, equipment failure etc.) 
  7. If you miss a deadline, make every effort to limit the damage. Deal with the problem immediately – keep others informed of progress of your work and highlight any issues that delayed you. Agree to meet a new deadline. 

 

Benefits and consequences

People with this skill tend to …

People without this skill tend to …

“Late” is okay in our organizational values. 

 

Activities

 

 

6. Planning

What is it?

Planning includes the ability to determine the right way to carry out task or reach a goal, estimate the time and effort required and resources needed and decide the right order of subtasks and develop a schedule of the work or process. 

 

Aims?

 

How to get or improve it?

  1. Planning a family trip, school excursion etc.
  2. Organising a school event.
  3. Organising a charity event.
  4. Cooking for a group of people.
  5. Project work at school.
  6. Preparing a presentation.
  7. Preparing for an exam or a competition.

 

Benefits and consequences

People with this skill tend to …

People without this skill tend to …

 

Activities

 

 

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